This Privacy Policy sets out how we, JSM Home Improvements Ltd collect, store and use information about you when you use or interact with our website www.kingswoodaluminium.co.uk (our website) and where we otherwise obtain or collect information about you. This Privacy Policy is effective from 01/05/2018. Contents
Use of website server log information for IT security purposes We and our third party hosting provider collect(s) and store(s) server logs to ensure network and IT security and so that the server and website remain uncompromised. This includes analysing log files to help identify and prevent unauthorised access to our network, the distribution of malicious code, denial of services attacks and other cyber attacks, by detecting unusual or suspicious activity. Unless we are investigating suspicious or potential criminal activity, we do not make, nor do we allow our hosting provider to make any attempt to identify you from the information collected via server logs. Legal basis for processing: compliance with a legal obligation to which we are subject (Article 6(1)(c) of the General Data Protection Regulation). Legal obligation: we have a legal obligation to implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk of our processing of information about individuals. Recording access to our website using server log files is such a measure. Legal basis for processing: our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation). Legitimate interests: we have a legitimate interest in using your information for the purposes of ensuring network and information security. Cookies and similar technologies Cookies are data file which are sent from a website to a browser to record information about users for various purposes. We us cookies and similar technologies on our website, including essential, functional, analytical, targeting cookies and web beacons. For further information on how we use cookies, please see our cookies policy which is available here http://kingswoodaluminium.co.uk/cookies/ You can reject some or all of the cookies we use on or via our website by changing your browser settings or non essential cookies by using our cookie control tool, but doing so can impair your ability to use our website or some or all of its features. For further information about cookies, including how to change your browser settings, please visit www.allaboutcookies.org or see our cookies policy.
Information we collect when you contact us We collect and use information from individuals who contact us in accordance with this section and the section entitled Disclosure and additional uses of your information.
Email When you send an email to the email address displayed on our website we collect your email address and any other information you provide in that email (such as your name, telephone number and the information contained in any signature block in your email). Legal basis for processing: our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation). Legitimate interest(s): responding to enquiries and messages we receive and keeping records of correspondence. Legal basis for processing: necessary to perform a contract or to take steps at your request to enter into a contract (Article 6(1)(b) of the General Data Protection Regulation). Reason why necessary to perform a contract: where your message relates to us providing you with goods or services or taking steps at your request prior to providing you with our goods and services (for example, providing you with information about such goods and services), we will process your information in order to do so).
Transfer and storage of your information We use a third party email provider to store emails you send us. Our third party email provider is OVH, located in France. Email you send us will be stored with the European Economic Area on our third party email providers servers in France.
Contact form When you contact us using our contact form, we collect name, email address and telephone number, IP address, plus your comments. We also collect any other information you provide to us when you complete the contact form. If you do not provide the mandatory information required by our contact form, you will not be able to submit the contact form and we will not receive your enquiry. If you do nit supply the optional information required by our contact form we will not be able to respond to your enquiry by telephone. Legal basis for processing: our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation). Legitimate interest(s): responding to enquiries and messages we receive and keeping records of correspondence. Legal basis for processing: necessary to perform a contract or to take steps at your request to enter into a contract (Article 6(1)(b) of the General Data Protection Regulation). Reason why necessary to perform a contract: where your message relates to us providing you with goods or services or taking steps at your request prior to providing you with our goods and services (for example, providing you with information about such goods and services), we will process your information in order to do so).
Transfer and storage of your information Message you send us via our contact form will be stored within the European Economic Area on our third party email and hosting providers servers in France. Our third party provider is OVH in France.
Phone When you contact us by phone, we collect your phone number and any information provide to us during your conversation with us. We do record phone calls for training purposes only. All access to the phone call portal is via a controlled password protected website. Legal basis for processing: our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation) Legitimate interest(s): responding to enquiries and messages we receive and keeping records of correspondence. Legal basis for processing: necessary to perform a contract or to take steps at your request to enter into a contract (Article 6(1)(b) of the General Data Protection Regulation). Reason why necessary to perform a contract: where your message relates to us providing you with goods or services or taking steps at your request prior to providing you with our goods and services (for example, providing you with information about such goods and services), we will process your information in order to do so). Post If you contact us by post, we will collect any information you provide to us in any postal communications you send us. Legal basis for processing: our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation) Legitimate interest(s): responding to enquiries and messages we receive and keeping records of correspondence. Legal basis for processing: necessary to perform a contract or to take steps at your request to enter into a contract (Article 6(1)(b) of the General Data Protection Regulation). Reason why necessary to perform a contract: where your message relates to us providing you with goods or services or taking steps at your request prior to providing you with our goods and services (for example, providing you with information about such goods and services), we will process your information in order to do so).
Information we collect when you interact with our website We collect and use information from individuals who interact with particular features of our website in accordance with this section and the section entitled Disclosure and additional uses of your information. User of web beacons and similar technologies in emails. We use technologies such as web beacons (small graphic files) in emails we send to allow us to access the level of engagement our emails receive measuring information such as the delivery rates, open rates and click through rates which our emails receive. We only use web beacons in our emails you have consented to doing so.
Registering on our website Transfer and storage of your information Information you submit to us via the registration form on our website will be stored within the European Economic Area on our third party hosting providers servers in France. Our use of automated decision-making and profiling We use automated decision making and profiling on our website. We do not consider that this has any legal effect on you or similarly significantly affects you. You have the right to object to our use of automated decision making and profiling described in this section. You can do that by opting-out of cookies and similar technologies in accordance with the method described in the relevant section below. If you do not want us to process your actual IP address (usually the IP address assigned to you by your Internet Service Provider) when you visit our website, you can use a Virtual Private Network (VPN) or a free service such as Tor. You can find out more about our use of cookies and similar technologies (including the legal basis on which we use them) and how to opt out from them in our cookies policy, which is available here: http://kingswoodaluminium.co.uk/cookies/.
Automated decision making Automated decision making is decision making by technological means (i.e. by a machine) without human involvement.
Use of automated decision making for (display) advertising. We automate the display advertisements containing our products and services on other websites you visit, you based on the fact that you have visited our website using cookies. For further information on the cookies we use, please see our cookie policy which is available here: http://kingswoodaluminium.co.uk/cookies/ Logic Involved: automatically displaying advertisements to individuals who have visited our website results in increased efficiencies and cost savings for us than manually displaying advertisements or displaying advertisements by different means. Significance and envisaged consequences: cookies will be used to recognise the fact that you have visitd our website in order to display advertisements to you (unless you have blocked such cookies) and will collect information about your online behaviour. How to object: you can block these cookies by using the cookie control management tool on your site. For further information, please see our cookies policy: http://kingswoodaluminium.co.uk/cookies/ Automated decision making We use automated decision making for display advertising. Logic Involved: automatically displaying advertisements to individuals. Significance and envisaged consequences: cookies will be used to recognise the fact that you have visited our website in order to display advertisements to you (unless you have blocked such cookies) and will collect information about your online behaviour. How to object: you can block these cookies by using the cookie control management tool on your site. For further information, please see our cookies policy: http://kingswoodaluminium.co.uk/cookies/ Profiling Profiling is any form of automated processing of your information to evaluate personal aspects about you, in particular to analyse or predict things like your performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements. Use of profiling for web analytics Our web analytics service, Google Analytics, uses collects information such as your location (based on your IP address) and your behaviour (based on cookies) when you access our website (such as the pages you visit and what you click on). We will only process information from cookies if you have consented to us setting cookies on your computer in accordance with our cookie policy: http://kingswoodaluminium.co.uk/cookies/ Information collected about you, once collected is anonymised and stored on an aggregate basis. Logic involved: by automatically analysing and categorising information such as the location (based on IP address) as well as the behaviour and devices of visitors to our website (using cookies), we are able to gain a better understanding of what our website visitors wants (in terms of the content of our website and our products), how to improve our website and how to advertise and market our services to them. Significance and envisaged consequences: cookies will be used to track and store information about your behaviour and device on our website (unless you have opted out from receiving such cookies by using tool. Your location will be analysed based upon your IP address. We may target advertisements based on the level of interest we receive from certain visitors and their behaviour on our website. Legal basis for processing: by automatically analysing and categorising information such as the location (Article 6(1)(f) of the General Data Protection Regulation). Legitimate interest: analysing the level of engagement and effectiveness of our marketing and content. Use of profiling in marketing emails We use web beacons in our marketing emails to analyse who opens our emails and what actions they take (for example what they click on). We will only process information from web beacons if you have consented to their use in accordance with our cookies policy: http://kingswoodaluminium.co.uk/cookies/ Logic involved: by analysing how our email recipients respond to our emails, we are able to improve the content and effectiveness of our emails and gauge who is most interested. Significance and envisaged consequences: your behaviour when you open our emails will be tracked using web beacons, and include open rates and click through rates. How to object: You can object to the use of web beacons by contacting us. Legal basis for processing: legitimate interests (Article 6(1)(f) of the General Data Protection Regulation). Legitimate interest: analysing the level of engagement and effectiveness of our marketing emails and content.
Disclosure and additional uses of your information This section sets out the circumstances in which will disclose information about you to third parties and any additional purposes for which we use your information.
Disclosure of your information to service providers We use a number of third parties to provide us with services which are necessary to run our business or to assist us with running our business and who process your information for us on our behalf. These include the following:
Disclosure of your information to other third parties We disclose your information to other third parties in specific circumstances, as set out below. Providing information to third parties such as Google. Google collects information through our use of Google Analytics on our website. Google uses this information, including IP addresses and information from cookies, for a number of purposes, such as improving its Google Analytics service. Information is shared with Google on an aggregated and anonymised basis. To find out more about what information Google collects, how it uses this information and how to control the information sent to Google, please see the following page: https://www.google.com/policies/privacy/partners/
Legal basis for processing: our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation). Legitimate interest(s): meeting our contractual obligations to Google under our Google Analytics Terms of Service (https://www.google.com/analytics/terms/us.html) You can opt out of Google Analytics by installing the browser plugin here: https://tools.google.com/dlpage/gaoptout Transfer and storage of your information Information collected by Google Analytics is stored outside the European Economic Area on Google’s servers in the United States of America. For further information about the safeguards used when your information is transferred outside the European Economic Area, see the section of this privacy policy below entitled Transfers of your information outside the European Economic Area.
Sharing your information with third parties, which are either related to or associated with the running of our business, where it is necessary for us to do so. These third parties include our accountants, independent contractors and insurers. Further information on each of these third parties is set out below. Legal basis for processing: our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation). Legitimate interest: running and managing our business efficiently.
Disclosure and use of your information for legal reasons Indicating possible criminal acts or threats to public security to a competent authority If we suspect that criminal or potential criminal conduct has been occurred, we will in certain circumstances need to contact an appropriate authority, such as the police. This could be the case, for instance, if we suspect that we fraud or a cyber crime has been committed or if we receive threats or malicious communications towards us or third parties. We will generally only need to process your information for this purpose if you were involved or affected by such an incident in some way. Legal basis for processing: our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation). Legitimate interests: preventing crime or suspected criminal activity (such as fraud).
In connection with the enforcement or potential enforcement our legal rights We will use your information in connection with the enforcement or potential enforcement of our legal rights, including, for example, sharing information with debt collection agencies if you do not pay amounts owed to us when you are contractually obliged to do so. Our legal rights may be contractual (where we have entered into a contract with you) or non-contractual (such as legal rights that we have under copyright law or tort law). Legal basis for processing: our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation). Legitimate interest: enforcing our legal rights and taking steps to enforce our legal rights.
In connection with a legal or potential legal dispute or proceedings We may need to use your information if we are involved in a dispute with you or a third party for example, either to resolve the dispute or as part of any mediation, arbitration or court resolution or similar process. Legal basis for processing: our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation). Legitimate interest(s): resolving disputes and potential disputes. For ongoing compliance with laws, regulations and other legal requirements We will use and process your information in order to comply with legal obligations to which we are subject. For example, we may need to disclose your information pursuant to a court order or subpoena if we receive one. Legal basis for processing: compliance with a legal obligation (Article 6(1)(c) of the General Data Protection Regulation). Legal obligation(s): legal obligations to disclose information which are part of the laws of England and Wales or if they have been integrated into the United Kingdom’s legal framework (for example in the form of an international agreement which the United Kingdom has signed). Legal basis for processing: our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation). Legitimate interest: where the legal obligations are part of the laws of another country and have not been integrated into the United Kingdom’s legal framework, we have a legitimate interest in complying with these obligations.
How long we retain your information This section sets out how long we retain your information. We have set out specific retention periods where possible. Where that has not been possible, we have set out the criteria we use to determine the retention period.
Retention periods Server log information: we retain information on our server logs for a period of 6 months. Order Information: When you place an order for goods and services, we retain that information for six years following the end of the financial year in which you placed your order, in accordance with our legal obligations to keep records for tax purposes. Correspondence and enquiries: when you make an enquiry or correspond with us for any reason, whether by email or via our contact form or phone, we will retain your information for as long as it takes to respond to and resolve your enquiry, and for a further 3 months after which point we will delete your information. E-newsletter: we retain the information you used to sign for our e-newsletter for as long as you remain subscribed (I.e. you do not unsubscribe) or if we decide to cancel our e-newsletter service, whichever comes earlier. Criteria for determining retention periods In any other circumstances, we will retain your information for no longer than necessary, taking into account the following:
Transmission of information to us by email Transmission of information over the internet is not entirely secure, and if you submit any information to us over the internet (whether by email, via our website or any other means), you do so entirely at your own risk. We cannot be responsible for any costs, expenses, loss of profits, harm to reputation, damages, liabilities or any other form of loss or damage suffered by you as a result of your decision to transmit information to us by such means.
Transfers of your information outside the European Economic Area All of your information is stored in the following European Economic Area (EEA) countries, UK and France. Other than to comply with legal obligations to which we are subject (compliance with a court order, for example), we do not intend to transfer your information outside the EEA or to an international organisation. In the unlikely event that we are required to transfer your information outside the EEA (or to an international organisation) for such a purpose, we will ensure appropriate safeguards and protections are in place.
Your rights in relation to your information Subject to certain limitations on certain rights, you have the following rights in relation to your information, which you can exercise by writing to Capstan Building, Boundary Road, Great Yarmouth NR31 0LY or sending an email to [email protected]
Verifying your identity where you request access to your information Where you request access to your information, we are required by law to use all reasonable measures to verify your identity before doing so. These measures are designed to protect your information and to reduce the risk of identity fraud, identity theft or general unauthorised access to your information. How we verify your identity Where we possess appropriate information about you on file, we will attempt to verify your identity using that information. If it is not possible to identity you from such information, or if we have insufficient information about you, we may require original or certified copies of certain documentation in order to be able to verify your identity before we are able to provide you with access to your information. We will be able to confirm the precise information we require to verify your identity in your specific circumstances if and when you make such a request.
Your right to object to the processing of your information for certain purposes You have the following rights in relation to your information, which you may exercise in the same way as you may exercise by writing to Capstan Building, Boundary Road, Great Yarmouth NR31 0LY or sending an email to [email protected].
Sensitive Personal Information ‘Sensitive personal information’ is information about an individual that reveals their racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic information, biometric information for the purpose of uniquely identifying an individual, information concerning health or information concerning a natural person’s sex life or sexual orientation. We do not knowingly or intentionally collect sensitive personal information from individuals, and you must not submit sensitive personal information to us. If, however, you inadvertently or intentionally transmit sensitive personal information to us, you will be considered to have explicitly consented to us processing that sensitive personal information under Article 9(2)(a) of the General Data Protection Regulations. We will use and process your sensitive personal information for the purposes of deleting it.
Changes to our Privacy Policy We update and amend our Privacy Policy from time to time. Minor changes to our Privacy Policy Where we make minor changes to our Privacy Policy, we will update our Privacy Policy with a new effective date stated at the beginning of it. Our processing of your information will be governed by the practices set out in that new version of the Privacy Policy from its effective date onwards.
Major changes to our Privacy Policy or the purposes for which we process your information Where we make major changes to our Privacy Policy or intend to use your information for a new purpose or a different purpose than the purposes for which we originally collected it, we will notify you by email (where possible) or by posting a notice on our website. We will provide you with the information about the change in question and the purpose and any other relevant information before we use your information for that new purpose. Wherever required, we will obtain your prior consent before using your information for a purpose that is different from the purposes for which we originally collected it.
Copyright, credit and logo This Privacy Policy is based on a General Data Protection Regulation (Regulation (EU) 2016/769) (GDPR) compliant template provided by GDPR Privacy Policy. For further information, please visit https://gdprprivacypolicy.org The copyright in this Privacy Policy is either owned by, or licensed to, us and is protected by copyright laws around the world and copyright protection software. All intellectual property rights in this document are reserved. Where we display the GDPR Privacy Policy logo on our website, this is used to indicate that we have adopted a privacy policy template provided by GDPR Privacy Policy as the basis for this Privacy Policy.
